Robotic Process Automation
Anand Mando E-Mobility Pvt. Ltd
Manufacturing
SERVICES
Power BI Consulting, Business Intelligence
Power Platform Development, Sharepoint
Anand Group is a leading group of automotive manufacturing companies with a country-wide presence and several business verticals. It has a significant market presence in the aftermarket and international markets and provides automotive systems and parts to over fifty businesses.
The
Challenge
The Friction of Paper in a Digital World
For a leading global manufacturer, efficient supply chain management hinges on accurate and timely data. However, a critical process was still chained to manual labor: the daily updating of product prices and Purchase Order (PO) numbers based on vendor-supplied PDF files.
Each day, dozens of new or updated price lists arrived as PDFs. Analysts were forced to:
- Manually open each PDF.
- Visually locate key data points (Price, PO Number, Order Details).
- Type that information into an Excel price master.
- Manually compare the new price against the existing record to spot changes.
This process was slow, prone to transposition errors, and generated zero real-time visibility. It was a classic “human firewall” bottleneck, consuming valuable time and delaying critical pricing decisions.
The client needed a unified, secure, and intelligent system that could effortlessly transform static PDFs into dynamic, actionable data.
The
Solution
A Custom, End-to-End Power Platform Workflow
At Codeplateau, we approached this challenge not as a simple data extraction task, but as an opportunity to build a custom, scalable data engine. We leveraged our expertise as a leading power platform development company to construct a seamless, multi-layered solution using Power Apps, SharePoint, and Power Automate.
- The Human Gateway (Power Apps UI)
We started with the user experience. Our expert power apps developers engineered a clean, intuitive interface that serves as the single point of entry.
- Secure Upload: Users simply drag-and-drop their PDF files directly into the Power App.
- Automatic Tagging: Upon upload, the app automatically captures crucial metadata (Upload Date, Time, and User ID), ensuring a robust, tamper-proof record from the start.
- The Secure Foundation (SharePoint Storage)
All uploaded files are instantly and securely archived in a centralized SharePoint Document Library. SharePoint acts as the secure, auditable file repository, maintaining version history and supporting the metadata captured by the Power App for compliance tracking.
- The Digital Brain (Power Automate & RPA)
The moment a file lands in SharePoint, a Power Automate flow is triggered—this is the RPA engine that drives the intelligence:
- Intelligent Extraction: The flow employs advanced data extraction techniques (often including AI-powered components like AI Builder for enhanced accuracy) to identify and pull the PO Number, Price, and other order details directly from the PDF structure.
- Data Synchronization: The extracted data is immediately mapped to the central Excel price master, stored securely on SharePoint.
- Real-Time Validation & Update Logic: The flow performs an immediate, rules-based check:
- If the PO Number exists, it verifies the price. If the price is different, the record is automatically updated with the latest value and flagged.
- If the PO Number is new, a new entry is created.
- The Strategic Insight Layer (Power BI Integration)
To turn data into strategic advantage, we deployed the final piece: the visualization layer. Building on our power bi consulting services foundation, we connected a dashboard directly to the updated price master. This gives leadership and procurement teams real-time strategic clarity:
- Price Change Tracking: Instant visualization of current and historical price variances by vendor, product, and date.
- Process Efficiency: Visibility into the automation’s performance (e.g., number of PDFs processed, number of exceptions).
- Proactive Negotiation: Empowering procurement teams with data to spot unfavorable price trends and optimize vendor contracts.
The
Result
Real-Time Data, Zero Friction
From Manual Chaos to Real-Time, Zero-Touch Automation
Codeplateau transformed a time-intensive, error-prone manual process into a real-time, zero-touch operation.
Key Impact Metrics
| Metric | Before Codeplateau (Manual) | After Codeplateau (Automated) | Impact |
|---|---|---|---|
| Data Entry | 100% Manual | 0% Manual | Eliminated Errors |
| Price Change ID | Hours or Days | Instantaneous | Real-Time Visibility |
| Data Centralization | Fragmented Spreadsheets | Single SharePoint Source | Enhanced Security & Audit |
| Employee Focus | Copy-Pasting Data | Strategic Analysis | Value Reclaimed |
The Value Multiplier
This project underscored that true automation is about empowering people, not replacing them. By eliminating the frustration of manual data entry, the manufacturer’s team can now leverage the data instantly to make informed decisions.
We didn’t just automate a workflow; we delivered a competitive edge, proving that the right power platform development company can turn a daily grind into a strategic asset.
Ready to Transform Your Operations?
Ready to harness the Power Platform to solve your most complex data extraction and reconciliation challenges? Let’s talk about how our power apps developers and Power BI consulting services can drive your digital transformation.
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